The 7 Most Common Mistakes HR and Relocation Managers Make When Arranging Corporate Housing (And How to Avoid Them)

Why Corporate Housing Matters More Than Ever

For HR managers, mobility specialists, and relocation teams, arranging temporary accommodation for international employees is no longer a simple administrative task. Housing quality has a direct impact on productivity, wellbeing, retention, and the overall relocation experience.

Yet even with the best intentions, companies often run into the same avoidable pitfalls. Below are the most common mistakes we see, plus practical ways to prevent them.

Mistake number 1: Booking Too Late in a Competitive Housing Market

Rotterdam has a tight rental market, and short stay apartments for professionals are in high demand.A common mistake: waiting until the employee’s arrival date is fixed before securing accommodation.

Risks:

• limited availability

• higher last-minute rates

• employees forced into unsuitable or poorly located options

How to avoid it:

Plan housing early in the relocation timeline and work with a partner who can offer fast availability and flexible check-in dates.

Mistake number 2: Choosing Hotels Instead of Professional Corporate Housing

Hotels seem convenient, but they often become expensive and inefficient for stays longer than a few weeks.

Downsides HR teams underestimate:

• lack of privacy and space

• no kitchen or laundry facilities

• employees feeling like “guests,” not residents

• higher overall cost for companies

Better alternative:

Fully furnished corporate apartments that offer comfort, stability, and a home-like environment, essential for productivity during longer assignments.

Mistake number 3: Overlooking the Importance of Safe, Quiet Neighbourhoods

Location is everything. Yet companies often book accommodations based solely on price or proximity to the office.

What HR teams forget:

• safety and neighbourhood quality influence employee wellbeing

• international staff need access to public transport, supermarkets, and green spaces

• quiet surroundings are critical for recovering from jet lag and maintaining work-life balance

Choose accommodations in secure, pleasant, and residential areas such as Kralingen.

Mistake number 4: Not Checking What Is Included (and Ending Up With Hidden Costs)

Many corporate housing providers advertise fully furnished apartments but exclude essentials.

Common surprises:

• no bedding or towels

• unstable Wi-Fi

• outdated furniture

• cleaning services not included

• unclear utility fees or deposits

How to avoid it:

Select a provider offering transparent pricing, modern interiors, reliable internet, and all necessities included. No hidden costs, no unexpected invoices.

Mistake number 5: No Single Point of Contact

HR teams often lose time coordinating with multiple landlords, agents, or hospitality teams.

Result:

• miscommunication

• delays in check-in

• confusion about contracts, extensions, and invoices

Solution:

Work with a housing partner that provides one dedicated account manager who handles everything from availability to check-out.

Mistake number 6: Forgetting About Family Needs

If an employee travels with a partner or children, the accommodation requirements change.

Frequent missteps:

• booking apartments that are too small

• choosing locations far from schools

• ignoring noise levels or playground access

Short stay solutions should include family-friendly options that allow employees to settle smoothly.

Mistake number 7: Not Providing Employees With a "Home Feeling"

Relocation is stressful. Employees arriving from abroad need stability and comfort, not a temporary, impersonal space.

The most underestimated factor: How an accommodation feels impacts productivity and mental wellbeing.

Look for apartments with:

• natural light

• modern finishes

• comfortable furniture

• a warm, welcoming design

A place that feels like home helps employees adapt faster and stay focused on their work.

How BirdsEye Short Stay Helps HR and Relocation Teams Avoid These Mistakes

We support HR managers, mobility specialists, and relocation agencies by offering:

• modern, fully furnished apartments in safe, central neighbourhoods

• flexible contracts without long-term commitments

• fast availability and responsive communication

• one dedicated point of contact

• transparent pricing with all essentials included

• options suitable for individuals, couples, or families

Your employee’s comfort becomes our responsibility, allowing you to focus on your organisation’s operational needs.

Ready to streamline your corporate housing process?

Let us help you avoid the typical relocation challenges. Request availability today and place your international employees in a home that supports their success.

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